WAter Incident Database - WAID

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What is WAID? | How WAID works | Quality Assurance | Accessing Data and Reports | Becoming a WAID user

What is WAID?

WAID is a service developed by the Forum to bring together water-related incident data from a wide range of sources within the UK search and rescue region. It's keys aims are to:

  • Provide insights into levels of risk enabling meaningful comparisons with activities outside the water sector, and the determination of risk acceptability.
  • Supersede the uncoordinated efforts of organisations trying to establish national trends based on limited data of uncertain quality.
  • Produce much better quality evidence
  • Maximise value and minimise aggregate cost of data collection

The minister for shipping launched WAID at the RoSPA water safety conference in November 2009.

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How does WAID work?

There are three broad stages in the WAID operation:

Collecting data

WAID is a web-based system designed to accept data from a wide range of data sources either through direct entry via the web or bulk uploads. Recognising that many data providers will have their own systems which they will not wish to change, the NWSF can develop custom filters which will map the provider's bulk data to the most appropriate fields in WAID. The WAID fields have been developed and tested using the main current water incident datasets in the UK and are framed to meet the World Health Organisations guidelines for injury surveillance systems. The current taxonomy (v1) can be viewed here (PDF PDF 150kb).

Incident records

WAID is designed to search the data for multiple records of a single incident which will then be 'merged' into a single 'Incident Record'. The criteria for identifying matching records are currently geographical position and time, although there is scope to vary these if required.  This process is overseen by the WAID administration team; there are options for automated matching of well established record sets along with manually assisted matching within the system.

Analysis and reporting

The system enables analysis on a number of levels; within the stakeholder's own dataset, using the full national dataset and more in-depth query of multi-years datasets. There are a number of standard geographical and temporary reports. In addition a number of custom reports and queries can be performed by the WAID administration team.

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What quality assurance is in place?

The WAID service is overseen by the Forum's WAID Development Group, managed by a team of administrators. There are a number of policies in place that manage the system, its data quality and the confidentiality of potentially personal information.

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How can I access WAID data?

There are a number of ways to do this:

Freely available data

Download published reports and data. To receive notification of the reports you need to sign up to the mailing list if you would like to be notified when these are published.

Custom reports and queries

Analysis in addition to the published reports. To help us meet your requests please note our agreed use of data and privacy polices, and be aware of the time scales and cost recovery structure (service not currently available).

Online self-generated reports

This is only currently available to WAID users, we plan to enable this option to everyone. Sign up to the mailing list if you would like to be notified when this is ready.


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How can I find out more or sign-up to become a user?

WAID enables users to store, edit, analyse, and report upon their own incident data. Reporting can be undertaken on the majority of the dataset, including a combination(s) of: location, time, activity, gender, frequency, month-year, outcome (severity).

A key benefit of becoming a WAID user is the multi-agency approach inherent with the system. Many incidents involve several duty holders or rescue bodies. WAID users can track and respond in a coordinated manner. This is often critical to effectively managing an issue.

There are a number of policies and preconditions that every WAID user agrees to. This includes our data use and privacy policy and possible contributions to support the system. To find out more use the form to submit your request.

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